Job Description

Job Description

Job Description

Project Administrator

We are seeking a detail-oriented and highly organized Project Administrator to support construction projects through a combination of project administration, procurement, contract coordination, financial tracking, and drafting support.

This position works closely with project managers, field superintendents, subcontractors, vendors, architects, engineers, and other project stakeholders. The ideal candidate will have a strong understanding of construction documentation, experience working in Revit, and the ability to manage multiple priorities while keeping project information accurate and organized.

Key Responsibilities

• Maintain project trackers, material logs, order trackers, specifications, BOMs, and other project documentation.
• Assist with preparing, tracking, and coordinating RFIs, submittals, and shop drawings.
• Monitor permitting status, fees, submissions, approvals, and required documentation.
• Review and code invoices, track invoices against purchase orders and contracts, and route documentation for approval.
• Maintain subcontractor files and assist with subcontract agreements, compliance documentation, and change orders.
• Support project budget tracking and job cost projections through financial tracking spreadsheets.
• Coordinate procurement activities, including reconciling purchase orders and vendor quotes against project specifications.
• Prepare and distribute RFQs to vendors and suppliers and follow up on outstanding pricing or information.
• Maintain organized electronic project files and procurement documentation.
• Attend project coordination meetings, prepare meeting minutes, and distribute project updates.
• Serve as an administrative resource for field superintendents and project teams, helping resolve documentation and coordination needs.
• Provide AutoCAD drafting support and perform basic material and quantity takeoffs.
• Generate BOMs and quantity takeoffs from existing Revit models for budgeting and procurement purposes.
• Coordinate clarification questions with architects and engineers regarding project drawings and specifications.

Required Qualifications

• Experience working with Revit and Revit models .
• Bachelor’s degree in Construction Management, Architecture, Engineering, Business Administration, or a related field; equivalent professional experience or relevant coursework/certification in AutoCAD, Revit, drafting, or CAD will also be considered.
• Spanish-speaking proficiency required.
• Strong organizational skills with excellent attention to detail.
• Ability to manage multiple projects, deadlines, and priorities simultaneously.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Excel and Microsoft Office.

Preferred Qualifications

• Revit certification.
• AutoCAD experience.
• Familiarity with construction processes, trades, materials, drawings, and specifications.
• Previous experience in construction administration, procurement, subcontractor coordination, or a related role.
• Familiarity with construction accounting concepts, including purchase orders, subcontracts, invoices, change orders, and job costing.
• Experience with construction accounting or field management software.
• Ability to work collaboratively with project managers, field teams, subcontractors, vendors, and design professionals.



The successful candidate will be someone who is organized, proactive, comfortable working with both technical and administrative information, and able to keep multiple aspects of a construction project moving forward.

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